Managed Document Services

Managed Print Services (MPS) is an offering where companies outsource their print infrastructure to a service provider who proactively monitors and supports the various print assets within the enterprise. This includes automated supplies replenishment, break fix services and the right-sizing of devices within the organization. Companies spend between 1-3% of annual revenue managing their unstructured information, Documents. With an expense this high, it’s no wonder that companies are looking for a way to bring these costs under control.

MPS is the starting point to an overall Managed Document Services (MDS) platform. MDS takes Managed Print and goes back to the starting point of input and output within the enterprise and looks to drive costs out of every step in the document lifecycle. From creation, distribution, archiving, retrieval and destruction, there are best practices that can be deployed within any size organization to control and reduce the costs associated with managing that lifecycle.

In the ideal environment, a document does not get printed unless it has to. Color output is controlled based upon the role of the end user and document archiving and retrieval is implemented to eliminate the trips to the file cabinet and the searching for misplaced files. Shredders are deployed in strategic places to enhance overall document security and the right mailroom technology is implemented to achieve the highest level of postal discounts and document fidelity. An overall MDS strategy must have a monitoring and reporting tool and clearly identified goals for productivity enhancements and overall savings.

Our Account Representatives have been through rigorous training to be able to recommend the best tools in the industry in order to achieve your goals of a streamlined document workflow that is managed and measurable. Contact us to find out how Docutrend can makeover your office technology to achieve the results your peers have started to enjoy