A lot has changed since the introduction of the first photocopier in 1959. Copiers have now become an integral part of any business. More recently, copier lease companies have proven to be a reliable alternative, offering businesses the option to rent copier machines for a fixed period of time, usually ranging from one to five years.
This gives companies access to high-quality copiers without incurring the large upfront costs of purchasing the equipment outright. This is an excellent solution for companies that need reliable, high-quality copiers while also wanting to save money on equipment costs.
Copier Lease Cost Savings
Cost-saving benefits are essential in today’s business environment. By reducing costs, you can increase profitability and invest in other areas of your business. A copier lease offers several cost-saving benefits that help your businesses achieve its financial goals.
Lower Upfront Costs
One of the most significant advantages of a copier lease is lower upfront costs. When your business leases a copier machine, you have fixed monthly payments for the duration of the lease term. This is a significant cost-saving benefit if your company is looking to conserve cash.
Another way you can save by leasing a copier machine is with ongoing maintenance and repair expenses, as many leasing companies include maintenance in their contracts. Finally, by leasing a copier machine, your business frees up cash that can be used to invest in other areas of the business.
Predictable Budgeting
Another advantage of a copier lease is predictable budgeting. With this provision, your business makes fixed monthly payments for the duration of the lease term. This helps facilitate consistent budgeting and helps your business better manage its finances. This can be achieved in two ways:
- Fixed Monthly Payments
- Budgeting Benefits for the Company
Leasing companies typically offer fixed monthly payments for the duration of the lease term. This allows your business to budget for their copier expenses and avoid unexpected costs.
Predictable budgeting is especially beneficial for companies that need to manage their cash flow carefully. By knowing your copier expenses in advance, your business can plan and invest in other areas with confidence.
Reduced Maintenance Costs
Copier maintenance is an ongoing expense that adds up quickly for your company. Copiers need regular maintenance to function properly and repairs are costly. With a copier lease, maintenance costs are significantly reduced. Many leasing companies include maintenance in their contracts, which means that your business can avoid unexpected repair expenses.
Leasing companies often have their own technicians who are responsible for maintaining their leased copiers. These technicians perform regular maintenance and repairs, ensuring that the copier is always in good working condition.
Additionally, if the copier breaks down, the leasing company will often provide a replacement unit while the broken copier is being repaired. Consequently, your business avoids downtime and maintains productivity. By choosing a copier lease, your company reduces its maintenance costs and avoids unexpected expenses.
Improved Cash Flow
As highlighted, leasing a copier saves money, which is important for other critical business requirements like recruiting staff, buying inventory, or funding research and development. Additionally, improved cash flow helps your company weather financial setbacks and emerge stronger in the long run.
Access to the Latest Technology
Staying up-to-date with copier technology is challenging for some companies. The copier industry is constantly evolving, with new technologies being introduced regularly. Copier machines become outdated quickly, and purchasing new equipment is expensive. This makes it challenging for businesses to keep up with the latest advancements, especially if they have a limited budget.
By leasing a copier machine, your company accesses the latest technology without sustaining significant costs. Leasing companies typically offer the latest equipment, and your business upgrades its equipment at the end of the lease term. This allows your businesses to stay up-to-date with copier technology without the large upfront costs of purchasing new equipment.
Other Advantages of Copier Lease
Tax Savings
Tax benefits are one of the advantages of leasing a copier machine, as payments may be tax-deductible, allowing businesses to have a write-off and potentially save money.
Under IRS Section 179, businesses can deduct business expenditures associated with depreciable assets, including vehicles, equipment, and software, immediately rather than over time. This helps businesses reduce their tax liability in the current year, instead of having to capitalize the asset and depreciate it over future tax years.
Flexible Upgrade Options
When you lease a copier, you have the option to upgrade to a newer and more advanced model at any time during the lease term. This is particularly advantageous for businesses that require high-quality prints or have growing printing needs. With a copier lease, you can easily keep up with changing technology and improve the efficiency of your office.
On the other hand, if you purchase a copier outright, you’re stuck with that specific model until you decide to replace it. If you purchase a copier and new, more advanced models become available, however, you’ll need to spend more money to buy the new machine. This is particularly frustrating for businesses that need to keep up with the latest technology to remain competitive.
Additionally, leasing a copier with flexible upgrade options helps you better plan and manage your budget, as you know exactly when you’ll need to upgrade and how much it will cost.
Get the Copier Lease Service That Your Business Deserves
If you’re a company looking to save money and boost productivity, a copier lease could be an excellent option. Compared to purchasing or renting, a copier lease provides several benefits, such as lower upfront costs and access to the latest technology. Many leasing companies even include maintenance services in their contracts, which significantly decrease maintenance costs and eliminate unexpected expenses for businesses.
To discover the most effective solutions for improving your business productivity, turn to Docutrend. Our team of experienced professionals can help you find the best options for your offices in the Totowa, New York, Pennsauken, Edison, or Ft. Washington areas. Contact us today to learn more about our services.