Category: Copiers/Printers, Wide Format

Wide format printers are just part of a process for producing output. The entire start-to-finish workflow typically includes preproduction, printing, finishing, and distribution.

While specific tasks can vary depending on the kinds of jobs being printed, all workflows should be designed for effective and efficient use of resources—including ink, media, operator time, and the print device itself. Workflow software is available from a variety of vendors; most manufacturers of wide format print and scan devices will have their own relevant software offerings.

This post will discuss some common wide format printing workflow elements in detail.

Figure 1: Common wide format printing workflow elements


The make-ready stage includes producing a digital document or graphic; verifying that the file is in the correct format (and has been copy edited); and marking up spot color if necessary. Similarly, preflighting checks that images, graphics, and fonts are in the correct format and resolution, and required color profiles are included.


Imposition is another preliminary task. It involves laying out multiple pages or images so that they print in the correct order. This undertaking helps minimize the amount of labor required to assemble a finished product.

Integration with management information systems

Integration with management information systems (MIS systems) is another workflow task. Not every print job requires this, but large print runs can sometimes be linked to other systems within a business—such as inventory or financial records.

Raster image processing

Raster image processing, or RIPing, is the process of converting a digital file into a dot-by-dot image that will be reproduced on the printer. A RIP can be accomplished by software or dedicated hardware such as an EFI Fiery controller.

Many RIP software and hardware packages also have the capability to optimize media, and provide color management closely tied to International Color Consortium (ICC) profiles or color systems such as Pantone. If color analyzing equipment such as a spectrophotometer is necessary, be certain your operators are properly trained in its operation.

Specialized external cutting

If specialized external cutting equipment is being used, make sure corresponding drivers are both included and up-to-date. Color accuracy between the cut path’s assigned spot color and RIP software is also a concern. Verify that your operators are familiar with the chosen color matching and control approach.

Job submission

In an office or production environment, it is necessary to triage the submitted print jobs to deliver those with the highest degree of urgency. Before this task can be performed, however, jobs must be entered into the system.

Jobs can be recorded in a number of ways, including via flash drive or DVD, through your network, or using a “web-to-print” portal. Depending on the number of jobs you typically submit, as well as their origin, web to print might make sense for your organization.

Finishing and distribution

Once a print run has taken place, the process is not over. Depending on the printer/ MFP configuration, cutters and/or finishers may be attached and further operations necessary. Once the job is complete, a notification procedure alerts the job submitter that this is the case.

The last step is delivering the finished job to the person who requested it. This could involve packaging, labeling, and mailing the job, or simply bringing it down the hall to a colleague.

3 takeaways

  1. The wide format printing process typically includes stages like preproduction, printing, finishing, and distribution.
  2. While required tasks vary by job, possible steps may include preflighting, imposition, raster image processing, and specialized external cutting.
  3. Many wide format tasks can be optimized with workflow software from printer manufacturers and/or third parties.

Contact an expert

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Speak with a Docutrend print management expert and get a no-obligation assessment of your printer and copier environment today and learn how a customized MPS plan to help you start saving time and money.