You may not have enough money in the budget to buy color copiers for your small business. But not having the right office equipment will hurt your bottom line. That’s where a color copier lease comes in.
This article will tell you why leasing color copiers can be advantageous to your business, allowing your employees to do the work needed to keep clients happy without breaking the bank.
Benefits of a Color Copier Lease
Buying a color copier outright may seem like the obvious solution when your old one breaks down, but it might not always make sense, depending on your budget and needs. Here’s why you should consider leasing these devices.
Lower Upfront Costs and Tax Deductions
A color copier lease works the same as any other type of lease – you rent the equipment from the owner for a certain period. Although you’re not the owner of the machines after you sign the lease agreement, you don’t need to pay the full price up front. This makes leasing an excellent choice for companies that are keeping an eye on cash flow and want to reduce short-term expenses.
Additionally, you can deduct your lease payments when leasing a color copier as a business expense on your taxes. This can further reduce the overall price of your lease, making it even more affordable for your organization. Lease agreements usually include repair and maintenance costs too, eliminating the need to pay for third-party technicians.
Flexibility
Leasing gives your company access to color copiers without making a massive investment. When leasing, most companies let you choose from various terms to meet your business needs more easily and keep your budget virtually intact. Once the lease ends, you can generally choose to buy the device, lease another machine, or return the equipment.
Leasing is flexible because it lets you revamp your devices as your organization grows. If you want to acquire an advanced color copier, you may be able to sell your old model and lease a cutting-edge machine.
On top of that, color copier lease terms aren’t fixed. You can get your machines for a short or long period. This strategy is an excellent choice if your requirements change a few months down the line or you’re not sure how long you’ll use the equipment.
Maintenance
Color copiers are complex machines that can perform multiple tasks simultaneously. They consist of numerous parts and features to help you work faster, but this can also increase the risk of malfunctions. When your device fails, you need to get it up and running as soon as possible. Doing so without proper expertise and training is extremely difficult.
Fortunately, you won’t have to repair your color copier on your own if you lease the device. Your agreement should cover maintenance costs, allowing you to contact certified technicians to replace defective or broken parts and fix the machine for free.
These professionals can address any problem with your color copier, including paper jams, charging issues, and toner problems. They’re also trained to work fast to shorten any business disruptions.
Affordable Access to State-of-the-Art Technology
Another great thing about color copier lease agreements is that they give you access to the latest devices without requiring you to spend a small fortune. These machines have advanced functions and features to help elevate your efficiency and adequately meet customer needs. As previously mentioned, you can usually upgrade to more robust copiers during the term to see if the equipment fits your company.
Helps You Keep Up With Your Competition
Sometimes, the quality of your copier can make or break your chances of landing new clients. If your competitors use color copiers and you don’t, you’re more likely to lose your customers.
A simple way to level the playing field is to lease a color copier. With lease agreements ranging from one to five years, there are plenty of reasons you should take advantage of this convenient solution.
What to Look For in Your Color Copier When Leasing the Device
Now that we’ve established that a color copier lease can be perfect for your business, let’s find out what you should look for in your devices.
Functions
The most important factor in your color copier is its functions. The ones to look for depend entirely on your business needs. Here are the features you may want to consider:
- High print speed
- User-friendly display
- Pull-out keyboard
- Compatibility with USB ports and media for copying on the go
- Cloud access and integration with other critical software
- Two-sided scanning
- Stapling, booklet-making, and other finishing options
Security
Besides its various features, the security of your color copier is also paramount. The reason is simple – the device uses your network, making it an easy point of access for attackers. Hackers can use the machine to steal sensitive data and compromise your reputation.
To prevent cybercriminals from connecting to your Wi-Fi and reading your emails through your office devices, be sure your color copier has the following security layers:
- High control over all user activity
- Integrated multi-layered encryption
- Security measures to ensure unauthorized users can’t retrieve information
- Deleting data once it’s no longer necessary
Color Consistency
Color consistency is a vital consideration when leasing a color copier. This factor shouldn’t be an issue when leasing a monochrome (black-and-white) copier. You might get some discrepancies, but it’s rarely severe.
Your color copier should have Pantone matching or other color consistency solutions to boost the quality of your output.
Take Your Office Management and Efficiency to New Heights With Color Copier Lease
The key to running a successful business is to prevail over your competition. One of the ways to do this is to invest in a color copier. If you can’t afford to buy one, a color copier lease is the ideal solution.
Looking to consolidate copiers and other devices in your New York, Totowa, Pennsauken, Edison, or Ft. Washington business? Docutrend is here for you. Contact us now, and we can help streamline your operations.